Accounting procedures shall show a detailed and meaningful analysis of both receipts and expenditures. This analysis should be adequate for study and evaluation by the board and school management, and will serve as a basis to make financial and related educational decisions, to formulate future plans, to safeguard public funds and to ensure adequate financial accountability.
The board will, at its annual organizational meeting following July 1, or at other times deemed necessary by the board, designate one or more banks which meet district, state and federal guidelines as official depositories for district funds.
Certain professional technical activities allow students to charge the public for goods and services. These activities are designed for educational purposes and not to compete with community businesses.
Charges for work performed and goods sold through these activities will be kept current with costs for the service or item.
Money collected will be deposited in the student body fund account.
Admissions to District Events (Without reimbursement but receiving a taxable benefit for duties assigned.)
District residents 65 years of age and older may be given senior citizen guest passes for all school activities, including athletic events. Additionally, the athletic director shall provide complimentary Booster Passes to the following:
The board will determine the price of admissions for activities based on recommendations of the superintendent, building administrators and league agreements for athletic events as applicable.
Admission receipts from school activities will be adequately controlled. The principal is responsible for the proper collection, supervision, disbursement and/or remittance of these receipts.
Adequate records will be maintained for accounting purposes.
This investment policy applies to activities of the district with regard to investing the financial assets of all funds. Funds held and invested by trustees or fiscal agents are excluded from these rules; however, such funds are subject to the regulations established by the state of Oregon.
The board may authorize, accept and use private, state or federal funds available to the district to carry out district educational programs. The district will comply with all regulations and procedures required for receiving and using such funds.
The district shall pursue federal, state or private grants or other such funds that will assist the district in meeting adopted board and district goals.
Proposals for external funds will be submitted to the board for evaluation and approval.
The “Budget Transfer Request” original will be filed in the business office with the second copy being forwarded to the originating department after final approval.
All “Budget Transfer Request” forms, when completed and approved by administrators and/or department directors, will be forwarded to the business manager for review. A determination will be made if funds are available for transfer (i.e., outstanding encumbrances or low fund balance).
