Public Records Request
As a public entity, Reynolds is committed to making public records available, as required by state law (Chapter 192 of the Oregon Revised Statutes) and School Board Policy KBA-Public Records.
Student Records are NOT public records. Request Student Records here.
TIMELINE FOR PROCESSING REQUESTS
Oregon Public Records law provides up to 15 business days for the District to complete its response. Please note: the law also provides exceptions to the 15-business day deadline for any of the following reasons:
- The staff necessary to complete a response are unavailable (on leave or not scheduled to work).
- Compliance would demonstrably impede the District’s ability to perform other necessary services.
- The District is simultaneously processing a high volume of requests.
If the District cannot complete the work within the 15 business-day deadline, the requesting party will be notified in writing that the request is still being processed and provide a reasonable estimated date of completion.
NOTIFICATION PROCESS
You’ll immediately receive an automated confirmation email that the District has received your Public Records Request form. The public records team will then begin processing your request as soon as practicable and without unreasonable delay. Within the 15-business day deadline, the District will respond with one or more of the following:
- A statement that Reynolds does or does not have custody of the requested record(s).
- Copies of all requested public records for which the District does not claim an exemption from disclosure under ORS 192.311 to 192.478.
- A statement that the District is the custodian of some responsive records, an estimate of time in which copies will be provided or inspection will be available, and an estimate of the associated fees.
- A statement that the District is uncertain whether it possesses any requested records and that it will search for the requested records and respond as soon as practicable.
- A statement that state or federal law prohibits the District from providing the requested record(s).
COST
Oregon Public Records law allows public agencies to recover their “actual cost” in fulfilling a public records request. “Actual cost” may include a charge for the time spent by Reynolds staff in locating the requested records, reviewing the records to redact exempt material, copying records, or sending records by special methods. Public agencies may charge for search time even if they fail to locate any records responsive to the request or even if the records located are subsequently determined to be exempt from disclosure.
The District will waive fees for the first 30 minutes of staff time associated with processing requests. If the request requires compilation, review and/or redaction, the fee will be calculated at the following hourly rate:
- Clerical time: $40 per hour;
- Administrator time: $90 75 per hour;
- Managing Director time: $100 per hour
- Attorney time: $300 per hour;
If there is a fee for providing the records, the District will provide the requesting party with written notice of the estimated amount of the fee.
The requesting party may decide to pay the fee and the request will be fulfilled once payment is received. If the request takes less than the estimated time to fulfill, the District will refund the difference to the requesting party.
The requesting party may decline to pay the fee; in which case, the District will close the request.
NON-RESPONSIVE REQUESTERS
If a requesting party fails to respond to inquiries for clarification, cost estimates or any other communication from the District within 60 days, the status of the request will be changed to "non-responsive."
Non-responsive requests may be resubmitted and will be processed as new requests.
