GBI-AR: Internet-Sourced Crowdfunding Solicitation

Request to Conduct Online Fundraising Activities Form

Online Fund Raising Application Form

Fundraising/Activity Receipt Report

Code: GBI-AR

Revised/Reviewed: 8/14/19

Orig. Code: GBI-AR

Definitions:

Crowdfunding — the practice of funding a project or venture by raising monetary contributions from a large number of people, typically via the Internet.

Campaign — a fundraising effort launched on an approved platform that is designed to raise funds to meet an advertised goal or need.

All district or school internet-sourced crowdfunding, or other similar types of monetary solicitation, shall be in compliance with all district fund-raising policies, requiring preapproval from the employee's supervisor.

The soliciting employee shall monitor the internet-sourced crowdfunding site to ensure that no student information is disclosed improperly and no images are used without permission.

The soliciting employee shall ensure that the internet-sourced crowdfunding site is legitimate, and that the terms of the site are being followed.

Before any information may be published or any fundraising efforts may begin, all technology purchase requests must be approved by the executive director of technology; all projects that involve grounds or capital improvements must be approved by the director of facilities; all other projects must be approved by the employee's supervising administrator (principal, coordinator, director, etc.).

Contributions of property or services that may involve major costs for installation or maintenance, or initial or continuing financial commitments from school funds, will be presented by the superintendent for Board consideration and approval.

Tangible property or property purchased with financial donations to the schools becomes the property of the district and is subject to the same controls and regulations that govern the use of school assets.

All monetary donations shall be recorded in the proper school or district fund. No school or district banking information shall be given out. Funds and goods will be distributed to the district and not to the individual.

Additional Requirements/Restrictions:

1. All crowdfunding campaigns must be established on a district approved fundraising website (Go Fund Me, Donors Choose, Adopt a Classroom).
2. All crowdfunding campaigns must support educational or instructional-based initiatives.
3. Completion of the Reynolds School District (RSD) crowdfunding application is required for all crowdfunding campaigns.
4. A crowdfunding summary report must be submitted to the RSD business office no later than 10 school days following the completion of the crowdfunding campaign.
5. All proceeds for the crowdfunding must be used for the purpose set forth in the crowdfunding application.
6. All funds raised by the approved campaign must adhere to RSD fundraising guidelines.
7. All items or services purchased with campaign funds are understood to be the sole property of the Reynolds School district.
8. All funds or withdrawal of funds from crowdfunding campaigns must be deposited into the Reynolds School district banking account designated for the campaign.
9. All donated items must be shipped/received at the benefitting district location and may not be shipped/received to an employee's home.
10. No campaigns may be created to benefit individuals.
11. No campaign funds may be transferred from one campus to another.
12. No fundraising may be done for non-district organizations and charities (i.e. Red Cross fundraising for a local emergency).