Badge Access

Please follow the instructions you received from HR to schedule an onboarding appointment. Once that appointment has occurred and clearance is in place, the badge will be sent to the appropriate school/department secretary or district contact to provide to you.

**If you are with a temp agency, MESD, CRIS, a Community Partner organization, or are a college/university student completing a practicum/internship, please refer to that section.**

For other contractors:

STEP 1: Obtain ODE fingerprint clearance

• If you previously fingerprinted with another school/district in Oregon and have not lived outside of Oregon since that time, we can request the results. Please email your full name, birth date, and last four of SSN to fingerprinting@rsd7.net, and mention the company/project.
• If you have not fingerprinted with the Oregon Department of Education or have lived outside Oregon since fingerprinting, you will need to fingerprint for Reynolds School District. Please email fingerprinting@rsd7.net to request a copy of the RSD Fingerprinting Instructions AND mention the company/project, so we may watch for your clearance.

STEP 2: Email badge information to access@rsd7.net

• Name as it should appear on the badge + legal name (if different)
• Position title + Company name
• A photo taken in accordance with the Badge Photo Guidelines
• Signed Badge Agreement
• Information on access needs
  • Locations/Sites
  • Hours (Standard: M-F 6AM-6PM)
    If different days/hours are needed, please specify.

Once the requisite information has been received, the badge will be prepared and sent to the appropriate school secretary or district contact.

Please coordinate with your RSD supervisor/contact to connect with HR for fingerprinting instructions and an onboarding/photo appointment. Once that appointment has occurred and clearance is in place, the badge will be sent to the appropriate school/department secretary or district contact to provide to you.

Please coordinate with your RSD supervisor/contact to connect with HR for an onboarding/photo appointment. If you have fingerprinted through TSPC, HR will verify that clearance. If you have not fingerprinted through TSPC, HR will provide you with instructions for ODE fingerprinting. Once the requisite items are in place, the badge will be sent to the appropriate school/department secretary or district contact to provide to you.

Please follow the instructions on the RSD Community Partner page to register as a Community Partner and complete the requisite items. Once that process is complete and clearance is in place, a badge will be prepared and sent to the appropriate school/department secretary to provide to you.

Since agency information can arrive in bulk, there may be some delay in processing Partner badge requests, particularly during the summer/fall months.

Please coordinate with your organization’s representative and the RSD SPED department to notify access@rsd7.net of your assignment and email the following information:

• Name as it should appear on the badge + legal name (if different)
• A photo taken in accordance with the Badge Photo Guidelines
• Signed Badge Agreement
• Assigned locations/sites

Once the requisite information has been received, the badge will be prepared and sent to the appropriate school/department secretary or district contact.

If additional access is needed (e.g. an RSD partner account), please email hrclerical@rsd7.net a completed New Contractor/Intern Employee Information form and include information on the access need and your primary RSD contact.

Please coordinate with your organization’s representative to notify access@rsd7.net of your assignment and email the following information:

• Verification of fingerprint clearance (see Fingerprinting)
• Name as it should appear on the badge + legal name (if different)
• A photo taken in accordance with the Badge Photo Guidelines
• Signed Badge Agreement
• Assigned locations/sites

Once the requisite information has been received, the badge will be prepared and sent to the appropriate school secretary or district contact.

If additional access is needed (e.g. an RSD partner account), please email hrclerical@rsd7.net a completed New Contractor/Intern Employee Information form and include information on the access need and your primary RSD contact.

Volunteers follow a separate process. Please see the Volunteer section of the RSD website.

• Is there a number on the back of the badge?
  • No: You may have an update sticker or ID-only badge. If the back looks like paper, please peel off the backing and affix it to the top of the access badge you have, to update the information.
  • Yes: See next step.
• Does it produce a light and/or sound when scanned?
  • No: Your badge may be broken or demagnetized. Please relay this information to Access with a request for replacement and include your badge number.
  • Yes: Your badge is not broken, but there may be an issue with access. Please send information regarding the building, door, and day/time you are attempting access to access@rsd7.net.
    • Badges only work during their assigned access hours. If your badge works on that door during business hours, you may be attempting to use your badge when it is not scheduled to work. Exceptions to allow for extended access must be approved by the supervisor and/or building administrator. Please coordinate with the school/department secretary to request that approval, if needed.
    • Some sites have multiple partitions, with different user groups assigned to different access levels. If your badge works at some doors but not others, it may be a matter of access level. Please provide information on the doors that work and don’t work and connect with a school/department secretary if needed to request an access exception.
    • If you recently changed locations, the access update may still be in process. Please reach out to advise of the location change and inquire as to status.

Depending on the condition of your badge, your badge may be replaced or updated with a sticker.

Please notify access@rsd7.net of the badge condition and request an update. If it has been more than ten years since the last photo was taken, or if the photo was not taken in front of a solid-colored background, we may request a photo update.

Please reach out to HR (with a CC to Access) to advise of the name change and request an appointment. Once HR has viewed/collected the required documentation, we can create an update sticker for the badge to reflect the name change. If you would like or are in need of an updated picture, please ask HR to take your picture at the appointment.

• Access coordinates with HR for communications on position changes to update badges and building access as needed. Your position change may already be in queue, but please feel free to email the information to access@rsd7.net to ensure we are aware.
• If your badge shows a position title that has changed, or if you have changed between position types (RSD Staff, Intern, Substitute, Trainee, Community Partner, Contractor) we may need to create an update sticker for your badge. The update sticker only updates information and does not carry access. You should remove the paper backing and affix the sticker to the top of the badge.