BCB: Officers of the Board and Duties

Code: BCB

Adopted: 1/04/07

Revised/Readopted: 5/13/10; 4/26/17

Orig. Code(s): BCB

At its first scheduled meeting after July 1, but not later than July 31 in an election year, the board will elect one of its members to serve as chair and one to serve as vice chair. No member of the board may serve as chair more than four years in succession. If a board member is unable to continue to serve as an officer during the year, a replacement will be elected immediately. The replacement officer will serve the remainder of the term until the following July organizational meeting.

The board chair will:

1. Assist the superintendent in establishing the agenda for regular board meetings;

2. Call special meetings when required;

3. Preside at all meetings of the board and enforce the rules of order;

4. Sign the minutes and other official documents that require the signature of the chair;

5. Represent the district and the board at official functions, unless this duty is delegated by the chair or the board to another board member;

6. Appoint all committees and will be an ex-officio member of all such committees unless otherwise ordered by the board;

7. Have the right to discuss issues and vote on any issue.

The vice chair in the absence, incapacitation or death of the chair, will perform the duties of the chair and, when so acting, will have the chair’s powers. The vice chair will perform other functions as designated by the board.

The superintendent will designate a staff member to serve as board secretary and will directly supervise and evaluate the secretary. The secretary to the board will take notes at board meetings, compile minutes and perform related work as assigned by the superintendent or requested by the board chair.

The board secretary will:

1. Record the disposition of all matters on which the board considered action; 

2. Prepare, check and distribute minutes in advance for approval at the next board meeting; 

3. Maintain properly authenticated official copies of the minutes; 

4. Maintain the official record of board policies.

Board or District Spokesperson

The board may appoint one of its members, usually the chair, or another person to make authorized statements to the public or the media when the board deems that, under the circumstances, the district’s position should be articulated by a single voice. The spokesperson serves at the board’s direction and may be removed or replaced at any time by action of the entire board.

END OF POLICY

Legal Reference(s):

ORS 255.335

ORS 332.040

ORS 332.045

ORS 332.057

OAR 166-400 0010(9)

Cross Reference(s):

BC/BCA - Board Organization/Board Organizational Meeting