EEACCA-AR: Video Cameras on Transportation Vehicles

Code: EEACCA-AR

Revised/Reviewed: 10/11/17

Education Records

1. The district will comply with provisions of state and federal law regarding education records requirements including the Family Educational Rights and Privacy Act and the Individuals with Disabilities Education Act as applicable to the district’s use of video/audio recordings.  Video/audio recordings which become a part of a student’s education record will be maintained in accordance with established education record procedures governing access, review and release of education records.
2. The district will include notice in parent/student handbooks that video/audio cameras may be used on district transportation vehicles transporting students to and from curricular and extracurricular activities.  The district will include, as a part of its notice procedures, a copy of the district’s video/audio camera policy and procedures to all students and parents accompanied by a form to be signed and returned to the district as an acknowledgment of being read and understood.
3. Students will be notified when video/audio camera is “on board” and in use on district vehicles.

Staff Records

1. Video/audio recordings considered for retention as part of the employee’s personnel record will be maintained in accordance with established board personnel policies, administrative regulations and collective bargaining agreements governing access, review and release of employee personnel records.
2. The district will include notice in personnel handbooks that video/audio cameras may be used on district transportation vehicles transporting students to and from curricular and/or extracurricular activities.
3. Staff will be notified when video/audio camera is “on board” and in use on district vehicles.

Storage/Security

1. All video/audio recordings will be stored and secured to ensure confidentiality.
2. Video/audio recordings will be stored for five days after initial recording unless a viewing request is made.  These recordings will then be erased unless they become part of a student’s education record.
3. Video/audio recordings held for review of student or staff incident will be copied and maintained in their original form pending resolution.  The recording will then be either erased or retained as necessary as a part of the student’s education record and/or employee’s personnel record in accordance with the established district procedures.

Use

1. Video/audio cameras will be used on all district transportation vehicles transporting students to and from curricular or extracurricular activities at the discretion of the transportation supervisor or superintendent.
2. Staff and students are prohibited from tampering with or otherwise interfering with video/audio camera equipment.

Viewing Requests

1. Requests for viewing video/audio recordings will be limited to district officials, including teachers whom the district has determined to have legitimate educational interests, parent(s) or student 18 or older or others specified in state and federal law and accompanying regulations including FERPA.
2. Requests for viewing may be made to the superintendent or designee within five school days of the date of recording.
3. Only the portion of the video/audio recording concerning a specific incident(s) will be made available for viewing.
4. Approval/Denial for viewing will be made within five school days of receipt of request and so communicated to the requesting individual(s).
5. Video/audio recordings will be made available for viewing within three school days of the request approval.

Viewing

1. Actual viewing will be permitted at district-related sites only, including the transportation office, schools, district office or as otherwise required by law.
2. A written log will be maintained of those viewing video recordings including date of viewing, reason for viewing, the date the recording was made, vehicle videotaped and driver and the signature of the viewer.
3. Video recordings remain the property of the district and may be reproduced only in accordance with law, including applicable district education records policy and procedures and district personnel records policy, procedures and applicable collective bargaining agreements.

Purchase, Maintenance, Replacement of Equipment/Supplies

1. The transportation supervisor will be responsible for all video equipment and supplies purchase, maintenance and replacement.
2. The transportation supervisor will develop a long-range video equipment and supply replacement cycle.
3. Vehicle drivers will be responsible for the care of video equipment while operating district vehicles.