Facility Rentals

• Any district or school-organized activity shall have precedence over facilities use by any other group.
• Possession or use of alcoholic beverages, tobacco products and/or inhalant delivery systems, or illegal drugs in any form is prohibited on any district property, including parking lots and fields.
• No firearms, cultural fire pits, indoor barbecues, fog machines, latex balloons, fireworks, bouncy houses, or water slides may be used on School District property unless approved by the Superintendent or designee.
• The space is rented as is. There will be no use of school equipment such as microphones, projectors, podiums, special lighting, extra chairs, or tables. Except for Arts Center rentals.
• Food may only be served and eaten in the cafeteria. Use of school kitchens is not allowed.
• All approved rentals are required to have Reynolds staff on site, such as a building administrator and/or a custodian.
• The requester will be invoiced for rental fees and staffing costs.
• We will not approve any events during school closures, holiday periods, or long weekends.
• During the weekdays, events at elementary schools must end by 8:30 PM, events at middle schools must end by 9:00 PM. All participants must be out of the building by these times.
• Saturday and Sunday events must end by 6:00 PM. All participants must be out of the building by this time.
• Insurance will be required for facility use approval.
• Facility use is only available during the school year, September - June.
• Remove all decor, food, chairs, tables, tents, etc., that you may have brought in. Please pick up any trash and place it in garbage cans.
• The applicant shall indemnify, defend, and hold harmless the District, its officers, agents, and employees from any and all claims, suits, or actions of any nature resulting from or arising out of the activities of the applicant, its officers, employees, agents, members, or attendees.
• It is further understood that any damage to the grounds or neighboring buildings, whether under public or private ownership, arising out of this use will be compensated for by the individual signing the application as the representative responsible for the organization.

For the protection of yourself, your organization, and the Reynolds School District, facility users are required to provide, at their own expense, a comprehensive general liability insurance policy or special event policy naming the Reynolds School District as an additional insured. The certificate of insurance must indemnify and hold harmless the Reynolds School District from any and all claims, liabilities, or damages as a result of the use of the facility.

Named Insured:

Name of the individual or organization listed in the Facility Rental Application

Insurance Coverage: 

General Liability: Occurrence-based General Liability, to include premises operations, independent providers, products/completed operations, and blanket contractual; with limits not less than $1,000,000 Combined Single Limit Bodily Injury, Property Damage, and Personal Injury any one occurrence and $2,000,000 in the aggregate. Higher limits may be required depending on the event. 

For any facility use during the school's normal operating hours, this insurance must not specifically exclude coverage for sexual abuse and molestation. If sexual abuse and molestation coverage is excluded, proof of sexual abuse and molestation coverage with limits of no less than $1,000,000 per occurrence and $2,000,000 aggregate is required.

Additional Insured:

Reynolds School District #7, its Board of Directors, its officers, agents, and employees shall be named an additional insured on the general liability policy and shall be provided a copy of the additional insured endorsement.

Certificate Holder:

Reynolds School District
Attn: Risk Management
1204 NE 201^st Ave
Fairview, OR 97024