Request for Flyer Distribution

Peachjar assures parents get flyers from schools and community organizations in their email inbox. Peachjar saves trees!

Peachjar also saves time from the courier service, teachers and office staff, preserving valuable resources for the earth and our classrooms. Through Peachjar, parents receive information about youth sports, camps, and services provided to our students by partners and youth-serving businesses and organizations. Materials intended for staff are posted on the intranet or sent via staff email or posted in staff lounges.

If you need any help you will be able to get support directly from Peachjar. Please contact Chris Ledford by email or by phone at (858) 997-2117 x141. He can also assist you with bulk purchasing of credits.

Materials must be approved by the district through the automatic submission process and then they are emailed directly to parents with email addresses. The flyers will also be viewable on the website for up to 30 days. You may leave a small number of paper flyers in the school office once the flyer has been approved for parents who do not have internet access.

District Flier Review Process

Flyers include, but are not limited to, coupons, printed offers, posters, pamphlets, brochures, or catalogs. The Reynolds School District reviews flyer requests from community-based, non-profit, and for-profit organizations on a monthly basis.

Criteria:
Flyers submitted for review must offer educational, health or social services, and/or extracurricular learning opportunities for students, staff and/or parents. The Reynolds School District does not allow commercial advertising at any of its facilities. Flyers or materials that do not meet our criteria will be denied.

Flyers that are self-promotional for individuals, such as childcare, tutoring, or sales-related commissions, are considered commercial and are not allowed.

What Do I Submit?

A copy of the flyer is required for approval. Review the criteria and post your flyerat: http://peachjar.com

If you need support, contact Peachjar directly at 1-858-997-2117.

Why do I have to pay?

The District found that the flyer approval and distribution process was costing the taxpayers money. We need to use our resources for our primary work: educating students. Our partners are important to us, so we use an affordable service. Paper flyers were not free, even if your agency or business was not paying for the fliers...someone was.

Base pricing is $25 per school. Peachjar has bulk pricing available. Contact Chris Ledford by email or by phone at (858) 997-2117 x141 for bulk pricing. 

All families with an active email address on file will receive your information via email for $25 per school. The cost of paper, copy toner, and labor to make copies, count them out and deliver them costs more than $25 for 500 students, which is the average size of our elementary schools. This product makes it possible to reach parents of middle and high school students too! 

What about parents who don't have email?

Each school will put a few copies of the approved Peachjar flyers in the school office. The parents will be alerted to the flyer in school newsletters that are still carried home. The only materials approved to be carried home by students are materials created by the school, service providers housed in the schools, or materials from the parent support group at the school.

Flyer Uploading Requirements & Guidelines

Please ensure your flyer meets the following guidelines before uploading to Peachjar:

• Must be in PDF format. If your file is not in PDF format, here is how you can convert it:
• In Microsoft Word, go to 'File' and click 'Save as Adobe PDF'.
• In Adobe Photoshop, go to 'File', select 'Save As', select 'Photoshop PDF' from the dropdown menu and click 'Save'.
• In Adobe InDesign, go to 'File', select 'Export', choose 'Adobe PDF' from the dropdown menu and click 'Save'.
• You can also convert your file for free using Smallpdf.com.
• Contains the name and the contact information of the sponsoring entity.
• Include accurate date and time.
• Contain clip art only - no images of RSD students.
• Cannot exceed 50 MB in file size
• If your file is larger than 50 MB. Be careful not to compress it too much as this may dramatically reduce the quality of your flyer.
• Must be 1-4 pages in length in one PDF file
• Create your flyer on an 8.5" x 11" document in portrait orientation.
• Embedded links within a flyer are not supported. However, there are opportunities to add additional information (eg. phone number, website, email, app, donate) during the uploading process by using a call-to-action.

For ADA purposes:

• Fonts should be clear and legible and in size 12pt or larger.
• Scanned or copied documents will not be approved.
• If you are providing your flyer in multiple languages, merge the flyers together into a single PDF with English on the first page using Smallpdf.com.
• Text Version: Your flyer's text will be copied into a description box. However, this software may require you to manually add the text to the description box for visually impaired readers. The text in this area will be what is read back to parents that use screen reading technology. If the text in this box doesn't match what is on your flyer, you run the risk of your flyer being denied by the district. 

Flyers will NOT be approved that:

• Are from a for-profit organization
• Are lewd, obscene, libelous, or slanderous.
• Promote or oppose any religion or no religion (student-led religious non-curricular clubs shall be 105 provided access to the digital flyer platform on the same basis as all other student non106 curricular clubs/activities, and faith-based community groups meeting these regulations remain 107 eligible for the e-flyer distribution program)
• Incite students to commit unlawful acts, violate school rules, or disrupt the orderly operation of the school.
• Promote any particular political interest, candidate, party, or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or scheduled events.
• Discriminate against, attack, or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability, sexual orientation, or other unlawful consideration.
• Proselytize or position the district on any side of a controversial issue.
• Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including but not limited to, materials or advertisements for tobacco, intoxicants, and movies or products unsuitable for children.
• Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.

Submission Deadlines:

Deadlines are no longer necessary. With Peachjar we can approve flyers as they come into the system.

Note:

• The Reynolds School District reserves the right to modify these procedures as necessary.

• The flyer Approval/Decline Notification Form will provide you with distribution instructions or decline information.

• Contact the Communications Department with questions at communications@rsd7.net.